Skills and requirements that apply to most management jobs are a college education, self-motivation, organizational skills, communication proficiency, a professional attitude, articulate, ability to prioritize, be a decision maker, multi-task, have a knowledge of computer programs, adherence to standards and policies, manage time well had have a car and license. The hats that you will wear will depend on the industry. Employment sectors such as healthcare, insurance, law, general business and government have very specific needs. Here is an overview of the different kinds of office manager positions.
Medical offices frequently seek administrative professionals. Knowledge that is unique to the healthcare industry is that of scheduling, billing, insurance, record keeping, medical products and equipment, HIPPA laws, and HCPCS codes.
In this capacity, your duties will depend on the size of the law firm. Besides conversing with clients, booking meetings, and billing, the manager might also oversee other administrative staff.
A government job has many advantages. It typically offers great benefits and job security. However, entry into the job might be harder than one in the private sector because of exams and official requirements.
In a small or mid-size business, the owners depend on the office manager to have eyes on all operations. It is important to keep billing and collections up to date. It is also important that all bills are paid to vendors. On top of that, the executive assistant needs to make sure that payroll is processed, employee hours are scheduled, and employee concerns are addressed. In smaller companies, the office manager also answers the phone and acts as an administrative assistant. An excellent manager will not only help run the business, but will identify areas of weakness and improve business operations.
The above mentioned office management jobs are just some of the kinds that you may find, once you start job searching. With that in mind, it is important to remember that just about any type organization can hire an office manager. Any business that has an office, no matter how large or small it is, can benefit from the use of employing a professional employee to oversee operations. That is why if you have the necessary skills and experience, you can become very important to an employer. Here is what to do next:
Finding a Job
There are a number of different approaches that you can take to find the right position. The internet is a great way to find opportunities. Career search websites enable you to search for jobs with a particular title, and in a particular locality, such as your home city. You can also use career fairs and social media to network. Don’t overlook going straight to corporate websites and see if they have their own job board.
Ask if You Have What It Takes to Be an Office Manager
The field of office management is one that many prefer, as it offers great pay, diverse tasks and the chance to help a business succeed. With that in mind, it is also important to remember that this job is demanding and is not suitable for everyone.
As previously stated, managing jobs are often demanding. If you are hired, you will have a large to do list. Your list builds every day and carries forth to the next day. You need to be able to stay organized and not become overwhelmed. If a fast pace and daily pressure is not tolerable to you, then you should consider a job that is less diverse.
In addition to organizing, it is also important that you have a good handle on time management. While you have your own list to accomplish, with deadlines, you are also responsible for the performance of everyone else. If you are easily distracted, then you should think twice about this type of job.
As a person that is very responsible, you will be expected to resolve problems with clients, employees, and vendors. You will encounter employees fighting with each other, unhappy clients, and disgruntled bosses. Can you handle the stress?
Even though you might be under stress, you will need to maintain a professional demeanor. Don’t let anyone see you sweat. Additionally, it will serve you well to be determined regardless of any obstacles thrown your way. Take criticism constructively and use it to improve your performance.
If you are still unsure about managing, you may want to apply for a few office manager positions. What is nice about these jobs is that not all companies are the same. There are many variations of responsibilities. For instance, some employers have unrealistic expectations and expect you to hold 9 jobs within their company. You don’t have to accept that. With a little bit of researching, you may find the position that best suits you.